NAME AND OBJECTIVES
The name of the Club shall be the KANSAS CITY COLLIE CLUB (KCCC) and shall represent the general area commonly referred to as Greater Kansas City.
The objectives of the Club shall be:
(a) To encourage among its members a better knowledge and breeding of purebred collies, both rough and smooth.
(b) To promote and popularize the two varieties of collies.
(c) To promote the perfection of their defined standard.
(d) To abide by and help to enforce the rules and regulations as set forth by the American Kennel Club and the Collie Club of America.
Eligibility. Active membership shall be open to all persons 16 years or older who are in good standing with the American Kennel Club and who subscribe to the purpose of this Club.
There shall be four (4) classes of membership:
(a) Active Member. An Active Member is any person 16 years of age or older who has been voted into the Club, has paid his current dues and has not missed three consecutive meetings. He shall enjoy all the privileges and obligations of the Club.
(b) Inactive Member. An Inactive Member is a person previously classified as an Active Member who has not paid the current annual dues as of September 1 of the current year and/or has missed three consecutive regularly scheduled meetings. An Inactive Member will be reinstated to the rolls anytime during the first six months of the fiscal year upon full payment of the annual dues and attending three consecutive regularly scheduled meetings.
(c) Junior Member. A Junior Member is any person under 16 years of age belonging to a family membership or any person under 16 years of age not belonging to a family membership who has paid his annual dues.
(d) Honorary Member. An Honorary Member is any person voted upon by a majority of the Active Members present at any meeting at which there is a quorum and designated as an Honorary Member. Honorary Membership shall be bestowed for life and shall carry every privilege and obligation of Active Membership. Honorary Members shall not be required to pay any membership dues.
Dues. The amount of the yearly dues may be changed by the majority of the members present at any regular meeting. Dues are to be payable by the first day of the fiscal year. The fiscal year shall start on July 1 and end at midnight on June 30 of the following year.
Election of Membership. Each applicant for membership shall apply on a form approved by the Board of Directors and which shall provide that the applicant agrees to abide by this Constitution and the rules of the American Kennel Club and the Collie Club of America. The application shall state the name, address and occupation of the applicant and it shall carry the endorsement of two club members. These club members may not be from the same family. Accompanying the application, the prospective member shall submit dues payment for the current year. Dues will be refunded if membership is denied.
All applications are to be filed with the Secretary. Each application is to be read at the first regular meeting following its receipt at which the applicant is present. At a future meeting where the applicant is present the application will be read for the second time and the applicant will be voted upon and affirmative votes of 3/4 of the Active and Honorary members present and voting at that meeting shall be required to elect the applicant to membership. The applicant will be notified of the results of the vote by mail.
Applicants for membership who have been rejected by the Club, may not re-apply within six months after such rejection.
Termination of Membership. Members may be terminated:
(a) By Resignation. Any member in good standing may resign from the club upon written notice to the Secretary. Such notice shall be read to the membership at the next monthly meeting and the resignation shall be effective on that date.
(b) By Lapsing. A membership will be considered as lapsed and automatically terminated if such member's dues remain unpaid for six (6) months after the first of the fiscal year.
(c) By Expulsion. Expulsion of a member from the Club may be accomplished only at a meeting of the Club. By unanimous vote of the Board of Directors expulsion may be recommended to the membership because of conduct prejudicial to the interests of the Club. Notice of such recommendation must be sent to the member in question by United States Registered, Return Receipt Requested Mail, and said notice shall set forth the specific reasons for such recommendation and will state the date of the next monthly meeting at which such recommendation will be made to the membership. The Defendant shall have the privilege of appearing in his own behalf at this meeting. The President shall read the charges, the findings and invite the defendant to speak in his own behalf. The members shall then vote by secret written ballot on the proposed expulsion. A 3/4 vote of those present at the meeting shall be necessary for expulsion. A quorum of at least 25% of the club members in good standing must be present.
By unanimous vote of the Board of Directors it may be recommended to the membership that an expelled member be readmitted to membership. Such shall take effect upon 3/4 vote of those present at a monthly meeting at which there is a quorum and upon payment of all dues for the current fiscal year if such as not already been paid.
Annual Club Meeting. The Annual Meeting of the members of the Club shall be held during the last fiscal month of the year (June).The Officers of the Club shall be elected at that time.
Regular Meetings. Regular monthly meetings of the Club will be held on the first Monday of every Month. A change in the meeting time or place or omitting a meeting must be voted upon and passed by a simple majority at a meeting previous to the meeting in question. If the meeting is changed or omitted the membership must be notified of such a change, in writing, by the Secretary.
Board Meetings. The Board of Directors shall meet quarterly unless otherwise approved by a majority of the Board.
DIRECTORS AND OFFICERS
Board of Directors. There shall be a Board consisting of seven (7) members: The President, Vice-President, Secretary, Treasurer and three (3) Directors.
(a) Tenure of Directors. All Directors shall be elected to serve for two years. Only two Directors will be elected one year. The subsequent year one Director will be elected.
(b) Transactions. The Board shall authorize only transactions which are in keeping with the objectives of the Club and shall formulate the policies and programs of the club, referring said transactions, policies and programs to the Club for approval.
(c) Chairman of the Board of Directors. The Chairman of the Board shall be elected for a one year term at the first meeting of the Board by a majority vote of the Board. The first order of business of the Board shall be the election of the Chairman. The President of the Club shall conduct the election. Immediately upon being elected, the Chairman shall preside. The Chairman shall notify all members of the time and location of the meetings. He shall have an agenda for the matters to come before the Board and shall report Board recommendations to the Club membership.
Officers. The Officers of the Club shall be a President, Vice-President, Secretary and Treasurer. "HE" shall be defined in this Constitution as "Used in the generic or when the sex of a person is unspecified" (Webster's New Collegiate Dictionary: 1980 Copyright).
(a) President. The president shall preside at all meetings of the Club and shall appoint all committees with the approval of the Board of Directors. He may vote on all questions submitted to the Club.
(b) Vice-President. The Vice-President shall, in the absence or disability of the President, perform the duties of the President. He shall also assume such special duties as assigned by the President.
(c) Secretary. The Secretary shall keep a complete record of all meetings of the Club, of the Board of Directors and of any matters which shall be ordered by the Club. He shall conduct and preserve all correspondence of the Club and record election ballots. He shall send each new member a written notice of his acceptance into the Club, a copy of the constitution and a list of the membership, its Officers, Directors and Committees. He shall notify members of their nomination to office. He shall keep a roll of the members and their addresses. He shall give each member of the Board of Directors a copy of the Board's minutes before the next meeting. It shall be his responsibility to see that members are notified of all meetings and to assume such special duties as assigned by the President.
(d) Treasurer. The Treasurer shall collect and receive all moneys due or belonging to the Club and make receipts and records of all transactions. He shall deposit, in the name of the Club, the same in an insured bank(s) and/or Savings and Loan Institution(s) satisfactory to the Board.
The Officers authorized to withdraw money from the accounts will be the Treasurer, President, Vice-President and Secretary, with two (2) signatures being required. The Treasurer shall pay all bills and expenses of the Club from its funds, provided such payments are approved by a majority of the Board. A current report shall be given at each meeting. Immediately after the election of new officers the President will appoint a committee to audit the books. Said audit will take place on an annual basis and will be done within the last 30 days of the fiscal year.
Vacancies. Any vacancies occurring on the Board, or in any office during the year, shall be filled for the unexpired term of the office by a majority vote of the Active Members at the next regular meeting.
Officers shall take office on July 1 and retiring Officers shall, on that date, turn over to the new Officers all records and essential information relative to their Office. The incoming Treasurer shall receive the books directly from the Auditing Committee.
Nominations. All nominations must be made at the May meeting prior to the Annual meeting in June. All nominations must be made from the floor and may be made only by Active or Honorary Members. To be eligible to run for office a member must have attended at least one half of the regularly scheduled meetings.
Voting. There shall be no voting or balloting by proxy, absentee ballot or by mail. Only those Active and Honorary Members present at the meeting may vote.
All elections shall be by secret ballot and all ballots shall be preserved for a period of one (1) year.
Quorum. A quorum shall be 25% of the Active and Honorary Members as shown on the Club records at the time in question.
Amendments. These Constitution and By-Laws may be amended by a 2/3 majority vote of those Active and Honorary Members present and voting at any regular or special meeting, called for such a purpose, at which there is a quorum. The proposed amendments must be embodied in the call for any such meeting and mailed to each member at least two (2) weeks prior to the date of such meeting.
By-Laws not inconsistent with this Constitution may be adopted or amended by a 2/3 majority vote of those Active and Honorary Members present and voting at any regular or special meeting, called for such a purpose, at which there is a quorum. The proposed By-Laws must be embodied in the call for any such meeting and mailed to each member at least two (2) weeks prior to the date of such meeting.
The Club may be dissolved at any time by a unanimous vote of the Active and Honorary Membership. The membership must be notified by mail thirty (30) days in advance of the meeting the proposed dissolution is to be voted on. In addition such notice of the proposed dissolution must be placed for public notice in the Kansas City Star newspaper. After payment of all debts of the Club, its property and assets shall be distributed to such charitable and/or educational organizations as may be designated by the majority of the members.
ORDER OF BUSINESS
At meeting of the Club, the order of business so far as the character and nature of the meeting may permit, shall be as follows:
Call to order
Parliamentary Rule. Roberts Rules of Order (Revised) shall prevail and govern the conduct of parliamentary procedure in this Club where no method is provided in these Constitution and By-Laws.
- Constitution and
By-Laws as Revised July 13, 1990